Under the overall supervision of the Project Coordinator, the Senior Project Assistant will support the activities in the Minas Gerais State. The successful candidate will be responsible and accountable for the following:
- Provide assistance and support to the coordination with private sector entities, civil society, government and academic institutions in order to facilitate the development, implementation and monitoring and evaluation of assigned programs/projects, etc;
- Support in outreach activities with private sector actors;
- Promote events with private sector, governments and civil society entities;
- Organize and encourage capacity building, training with private sector;
- Hold meetings and interlocutions with private sector, governments and civil society partners with purpose to facilitating the socioeconomic integration of migrants, in particular the possibility of joining the formal Brazilian labor market;
- Support the preparation, monitoring and analysis of general and specific aspects of program/project development and implementation;
- Administrative support - Identify and track follow-up actions; support travel, reporting, data collection and procurement actions as required;
- Assist in performing various assignments, in collaboration with national counterparts, by planning, organizing, managing logistics, and facilitating different events and activities in their administrative and organizational aspects with local governments, private sector, civil society and migrants;
- Perform other work-related tasks, as required.
EDUCATION
• High school diploma with a minimum of five years of relevant professional experience; or
• Bachelor’s Degree in International Relations, Social Sciences, Social Communication, Human Resources, Business, Law or a related field from an accredited academic institution, with a minimum of three years of relevant professional experience; Masters degree in the mentioned fields is desirable.
EXPERIENCE
• Experience with social and economic integration projects in partnership with government, civil society, UN, or private sector actors;
• Experience in dialogues with the private sector, including partnerships and continuous contact.
• Experience implementing and monitoring social and economic integration projects in partnership with government, civil society, UN, or private sector actors;
• Ability to establish and maintain strong working relations with relevant government counterparts, civil society, international organizations and private sector entities;
• Desirable field experience related to migration, refugee and statelessness population;
• Experience performing administrative tasks;
• Experience with project reporting.
SKILLS
• Good written and verbal communication and negotiation skills;
• Familiarity with budget/financial administration; proven resource management skills;
• Experience with handling confidential data;
• Excellent academic writing skills;
• Knowledge about relevant government, civil society, UN, or private sector actors in Minas Gerais State;
• Excellent knowledge in Microsoft Office, Adobe and other standards tools.
Languages
IOM’s official languages are English, French, and Spanish.
REQUIRED
For this position, fluency in Portuguese and in English is required (oral and written).
DESIRABLE
Working knowledge in Spanish is a distinct advantage.
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
