Administration Assistant

Are you organized, communicative, and proactive? Do you enjoy supporting different areas and handling multiple tasks? Then this opportunity might be for you!

Key responsibilities :

• Review and edit documents, including forms and manuals;
• Interact with other teams to gather information and ensure task completion;
• Provide operational support throughout the purchasing process: quotes, price and deadline negotiations, supplier registration and updates, purchase order issuance, and follow-up (for administrative materials, PPE, catering, and tech items);
• Update weekly procurement control spreadsheets with all relevant data to ensure timely delivery and production flow;
• Maintain the critical and non-critical supplier tracking sheet to support audit processes and service transparency;
• Coordinate services with notary offices and postal providers according to office needs;
• Provide general administrative support and oversee third-party service providers to ensure smooth office operations;
Support internal communications by creating and sharing email announcements and visual materials as needed.

Requirements:

• Bachelor’s degree completed or in progress (preferably in Business Administration, Economics, Engineering, Literature, or related fields);
• Advanced English;
• Previous experience in administrative roles is a plus;
• Strong organizational skills and a hands-on, collaborative attitude.