Executive Director, Brazil

Description

Role: Executive Director, Brazil 

Modality: Onsite

Place: Op Smile Brazil

City: Sao Paulo

Language Requirements: Required - English and Portuguese, Spanish preferred.

General Description:

The Executive Director (ED) is the primary representative of the organization in the country, responsible for the overall supervision of all operations, finances, fundraising, human resources, and programs. This role encompasses a wide range of responsibilities, from strategic and financial management to program oversight and relationship management with key stakeholders.

The ED will work closely with the regional team and Operation Smile International (OSI) headquarters, ensuring that national programs are implemented according to global standards and in the required direction so that the foundation's goals are achieved. The Executive Director is responsible for leading the strategy, budgets, and operations of the foundation, aligning them with organizational and regional objectives. They act as a key liaison with volunteers, donors, governments, and local and international partners, promoting Operation Smile's mission in all activities.

Main Functions:

1. Strategy and Vision:

• Develop a clear strategic direction in collaboration with internal and external stakeholders, aligned with the global organization's vision and mission.
• Plan and formulate short- and long-term strategies for the foundation's growth in the country, aligning local objectives with OSI global goals.
• Ensure the implementation of national programs according to Operation Smile's international care standards and maintain continuous impact evaluation.
• Explore and evaluate new funding and expansion opportunities, presenting initiatives that strengthen the foundation's impact in the country.
• Implement a sustainable and robust management system to timely monitor and report results to all relevant stakeholders.

2. Project and Program Management:

• Oversee the planning and implementation of surgical and health programs, ensuring they are developed with adequate resources and executed within established timelines and budgets.
• Conduct annual monitoring and evaluation of programs, adjusting strategies as needed to improve outcomes.
• Coordinate with the regional team to ensure compliance with OSI care standards in local programs.
• Develop monitoring and evaluation systems to ensure program quality and effectiveness.

3. Financial Management and Compliance:

• Coordinate with the Regional Finance Director and local finance team to manage and oversee the country's operational and programmatic budget.
• Review and validate departmental budgets, ensuring financial resources are used efficiently and aligned with organizational objectives.
• Manage cash flow and ensure proper use of funds, complying with local tax regulations and donor requirements.
• Prepare quarterly and monthly financial reports for OSI and other stakeholders, ensuring transparency and compliance with financial standards.

4. Governance and Board Management:

• Organize and lead monthly meetings with the Board of Directors, providing detailed financial, programmatic, and operational reports.
• Ensure the Board of Directors is fully informed about the progress of the annual budget and the achievement of strategic objectives.
• Provide accurate and detailed documentation for review and approval by the Board and ensure complete and accurate records of meetings are maintained.

5. People and Human Resources Management:

• Recruit, motivate, and manage a skilled and committed team, promoting a culture of excellence, innovation, and collaboration.
• Implement human resources policies that ensure proper workforce planning, professional development, and staff well-being.
• Foster a positive work environment based on continuous learning and performance improvement, establishing clear and effective performance evaluation systems.

6. Volunteer Management:

• Work with local and regional volunteer leaders to ensure the recruitment and active participation of volunteers in the foundation's programs.
• Promote volunteer participation in local and international activities, ensuring a valuable and meaningful experience for them.
• Provide support and guidance to international volunteers participating in local programs.

7. External Relations and Fundraising:

• Represent the organization to donors, partners, media, and other key stakeholders, both nationally and internationally.
• Develop and maintain strategic relationships with the Ministry of Health, local governments, hospitals, NGOs, and other relevant partners.
• Lead fundraising activities, ensuring the financial sustainability of programs and promoting active participation from private and institutional donors.
• Monitor results on a consistent basis.

8. Security and Risk Management:

• Manage the security of the organization's staff and assets, ensuring compliance with local and global security regulations.
• Establish links with local security officials and other stakeholders to manage risks and ensure a safe environment for the team and programs.

Requirements

Experience Required (education/work):

• University degree in Public Health, Health Science, Business Administration, Project Management, Information Science, or other relevant fields.
• At least 10 years of experience with increasing responsibility in management positions, preferably within international non-profit organizations.
• Working experience with high level government officials, internal and external stakeholders, and partners. 
• Demonstrable management of workforce and HR requirements.
• Track record of working with charity and society organization and its compliance.

Competencies:

• Leadership, with prior experience in leading diverse teams.
• Proven experience implementing and sustaining a robust management system, integrating processes, procedures, and performance metrics to drive transparency and operational effectiveness. 
• Strong administrative and project management skills.
• Proven knowledge of fiscal concepts, demonstrating the ability to plan, manage, and execute budgets.
• Strong implementation skills, specifically with programs.
• Understanding of the country's healthcare environment and the challenges posed by the system.
• Highly organized and motivated.
• Proficiency in oral, written, and presentation skills in English.
• Advanced level in Spanish, oral and written.
• Ability to work diplomatically in a global team-based environment that includes board members, medical professionals, and volunteers.
• Ability to take on new projects or tasks as needed.